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TERMS OF REFERENCE FOR A 30 MINUTE VIDEO DOCUMENTARY ON THE LIVED REALITIES OF WOMEN CROSS BORDER TRADERS AND TAXATION

 1..BACKGROUND

The Eastern African Sub Regional Support Initiative for the Advancement of Women (EASSI), now 20 years old is a sub-regional civil society Organization established in 1996 to systematically follow up implementation of the Beijing Platform for Action emanating from the Fourth World conference on women held in Beijing in 1995. EASSI is registered in Uganda as a Non-Governmental Organisation and currently works in eight countries in Eastern and Horn of Africa namely Uganda, Kenya, Tanzania, Rwanda, Burundi, Somalia, Eritrea and Ethiopia. EASSI’s programmatic framework is grounded in the 12 priority areas identified in the Beijing and the African Platforms for Action. EASSI envisions a transforming society where women and men realize their full potential through the enhancement of gender equality, advancement of women, and social justice within Eastern Africa and beyond.

In November, 2018, EASSI with the support from Open Society Initiative for Eastern Africa (OSIEA) initiated a project titled “Unveiling the intricacies of Taxation in International Trade that inhibit women’s engagement in formal cross border trade”. The project is being implemented in Malaba (Kenya/Uganda), Busia (Kenya/Uganda); Namanga (Kenya/Tanzania), Nimule (Uganda/South Sudan) and Katuna (Uganda/Rwanda). The objective of the project is to contribute towards the attainment of an improved gender-positive trade environment within the EAC, border cooperation, reduced border conflicts and increased recognition of women as contributors to economic development.

This project focuses on fair administration of taxes by revenue authorities across the EAC partner states; a better understanding of the different taxes by the Women Cross Border Traders (WCBTs); and their obligation to pay taxes in order to access better service provision. The project is intended to contribute to an improved trade environment, border cooperation, reduced border conflicts and increased recognition of women as contributors to economic development.

2..JUSTIFICATION

In 2012 EASSI carried out an Action Research which revealed that WCBTs faced several challenges, including the lack of information on cross border regulations and procedures; lack of trade information especially on markets; competition from big companies; high taxes; exploitation; delays at borders; and sexual harassment among others. Although, EASSI and its partners have tried to address some of these finding, a good number of women traders continue to use informal routes due to their ignorance about the available information on taxation applicable to the commodities in which they trade.

The WCBTs are burdened by levies and taxes which are not part of the customs union agreement charged on their products. According to them the taxes are unclear; imposed by either the customs officials or the local governments and are forcing the traders to evade taxation and resort back to illegalities or use the dangerous, informal porous border routes. EASSI would therefore like to address the challenges faced by WCBTs especially in understanding the tax regime and time-consuming trade procedures and documentary requirements. EASSI will initiate capacity strengthening activities to ensure that the WCBTs conform to the expectations of the EAC, partner states, agencies and other stakeholders legally mandated to collect taxes and levies.

It is against this background that EASSI seeks to engage a consultant to undertake a video documentary on the lived realities of the WCBTs in respect to taxation policies in the EAC region. The documentary will be used to generate visual evidence that will be used to lobby the national and regional policy makers and implementers on taxation and engendering cross border trade. The outputs of the documentary will convey the realities and challenges the WCBTs go through in the target areas, the burden placed on them by levies and taxes which are not part of the customs union agreement charged on their products while amplifying the need on how to change and improve on the tax regime in the EAC.

3..OBJECTIVES

The Consultant is expected:
1. To interview and film WCBTs, parliamentarians, policy makers and implementers at selected borders and in the Ministry of Trade, its agencies and departments dealing with taxation.
2. To interview key stakeholders working with WCBTs at the selected borders.
3. To collect and compile background information on the experiences of WCBT and taxation and provide a narrative on the issue of taxation and WCBTs.
4. Put together a 30 minutes documentary that is gender sensitive and with powerful visual images, which can be used in advocacy to lobby the national and regional policy makers and implementers on women and taxation.

4..METHODOLOGY

The consultants will work with EASSI, the WCBTs, Custom officials, and various stakeholders at the selected borders of Busia (Kenya/Uganda); Elegu-Nimule (Uganda/South Sudan) and Katuna-Gatuna (Uganda/Rwanda). The consultant will be expected to work with Government officials at the Ministry of Trade in Kampala and those of the EAC Partner States stationed at the respective borders.

5..OUTPUT

As an output, the video documentary is intended to expose some of the existing challenges faced by WCBTs and yet often overlooked due to the informality of the trade they are engaged in. The video will be used as an advocacy tool to contribute towards the attainment of an improved gender-positive trade environment within the EAC, border cooperation, reduced border conflicts and increased recognition of women as contributors to economic development. It will also be shared with the relevant decision makers and policy implementers on taxation at the national and regional levels in subsequent activities with a view of portraying the achievements, challenges and lived realities of the women WCBTs and calling for reform.

Specific deliverables include:
1. A 30 minutes, well edited video documentary of the WCBTs and customs officials
2. Produce 500 properly labelled video copies of the documentary with acknowledgement and both logos of EASSI and OSEA
3. Raw footages captured in the project areas
4. A written script of the documentary

6..Profile/Skills and qualifications required:

The documentary shall be carried out by a qualified and experienced consultant or consulting firm.
The consultant profile should include:
• A minimum of 5 years of proven experience in film/documentary production;
• Have extensive experience in producing news, documentary films, TV programmes and short format films (proof of experience is a MUST).
• Able to produce high quality broadcast video on tight deadlines on a variety of different issues and subject matter;
• Extensive experience in producing development work related documents for publication and documentaries for international organisations with the aim of reaching both local and international audiences
• Fluent in both written and spoken English. Fluency in Kiswahili will be an added advantage

Technical requirements
• Broadcast quality full HD video
• Professional sound recording
• HD web files and HD DVD as final products

7..Copyright

All materials arising out of this consultancy work shall remain the property of EASSI.

8..Work Plan and Schedule

The consultancy shall be for duration of 20 working days from the date of signing the contract. The consultant will be expected to provide the work plan schedule with details of the filming/recording programme to be discussed with EASSI .

9..Proposal Details from Consultants, Fees and Cost Estimates

Consultants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the assignment and provide a quotation of professional fees (as well as reimbursable costs) for the entire assignment. The proposal should include the following:
 Profile or details of the firm or individual(s) including experience relevant to this assignment.
 A detailed work plan and the proposed methodology, which shall include full justification for procedures to be adopted;
 Financial proposal (professional fees and reimbursable); and
 Three References on recent relevant work by the firm or individuals

10..Application process

All suitably qualified and interested candidates who so desire to join the Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI, in the aforementioned capacity should endeavour to follow the stated job procedure below:

  • A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by March 14, 2018 at 5:30p.m, Eastern Africa Time (EAT) +0300 UTC.
  • All applications should be sent to vacancies@eassi.org, copy in sheila.kawamara@eassi.org
  • Please use the title of the job you are applying for as the subject line via email.
  • Hand delivered applications can also be sent to our Offices in Kisaasi-Kulambiro. Please indicate the position you have applied for on the left top corner of the application envelope addressed to:
    The Executive Director,
    Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI
    Plot 3565, Next to Ntinda View College
    P.O. Box 24965, Kampala, Uganda.

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