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Job Title: Finance and Administration manager

Location; Kampala

The Eastern Sub-regional Support initiative for the advancement of women (EASSI) is a registered sub-regional society organization working in eight countries namely Burundi, Eritrea, Ethiopia, Somalia, Kenya, Rwanda Uganda and Tanzania. EASSI was born in 1996 after the Beijing conference and is mandated to monitor the commitments at Easter African governments towards gender equality. With a history of sixteen years of existence and commitment to the transformation of gender relations. EASSI envisions a society where all enjoy gender equality, social justice, peace and development.

EASSI seeks to recruit a Finance and Administration Manager who will be responsible for providing leadership to the finance department and attend to the operations aspects of the organisation, including general administrative processes, budget and financial management, accounting and logistics.

Key duties and responsibilities

  • Coordinating and overseeing all administrative and financial operations of the organization
  • Maintaining books and financial records of all programmes.
  • Ensuring preparation of periodic managements reports and timely submission of financial annual accounts to the Executive Director, the Board, donors and Auditors.
  • Responsible for the budgeting and budgetary control within the organization.
  • Overseeing the administration and monitoring of partner contracts and agreements.
  • Undertaking accurate and timely reporting and accounting for all the organisational funds
  • Responsible for overall control of income, expenditure and financial administration of EASSI
  • Production of relevant financial documentation such as budgets, funding proposals and financial reports.
  • Representing EASSI at various fora as requested by the Executive Director.
  • Any other duties related to finance and administration as may be mutually agreed upon with the Executive Director.

Qualifications, skills and experience:

  • The applicant should hold a Masters’ Degree or higher in Business Administration, Finance, Accounting or other related field
  • Must be a Certified Public Accountant (CPA)
  • At least eight years’ experience in administrative and financial management of large donor projects;
  • Expertise in the financial, regulatory, and contracting aspects of NGOs
  • Experience in capacity building of sub grantee organizations and in financial and forensic audits of donor-funded projects and programs;
  • Management and communication skills
  • Demonstrated experience in auditing, accounting and fund management
  • Demonstrated experience and skills in developing and managing large budgets in dollars and shillings;

 Candidates must have legal authorization to work in Uganda.

EASSI is dedicated to building an inclusive workforce where diversity is valued and an equal opportunity employer.

To apply;

Specify the email subject as FINANCE. Upload your current CV and cover application letter by October 15, 2018. Only short listed candidates will be contacted. Applications should be submitted by email to:




The Eastern African Sub-Regional Support Initiative for the Advancement of Women (EASSI) was formed in 1996 as a civil society led mechanism that would monitor the implementation of the Beijing platform of Action and other regional and global gender protocols and also facilitate networking among women’s organisations and other civil society actors within the Eastern African Region (Burundi, Eritrea, Ethiopia, Kenya, Rwanda, Somali, Tanzania, and Uganda). EASSI’s programmatic framework is grounded on the 12 priority areas identified in the Beijing and the African Platforms for Action. EASSI envisions a transforming society where all enjoy gender equality, social justice, peace and development within Eastern Africa and beyond.

EASSI’s Structure

EASSI works with networks of women’s organisations in each of the member countries and 10 individual members, who collectively constitute the General Assembly, the supreme organ. The General Assembly meets every two years and is responsible for electing the Board of Directors, which provides oversight to the Secretariat. The day-to-day activities of EASSI are coordinated by the Secretariat based in Kampala, where the team is led by an Executive Director, supported by a team of permanent staff, interns and volunteers, recruited for short-terms to facilitate the coordination of programme implementation.

Each member country has a National Focal Point drawn from one of the two member organisations.  The role of the National focal Point is to promote the mission and vision of EASSI at the national level through advocacy and programme implementation. Currently the EASSI National Focal Points are Uganda Women’s Network (UWONET); Uganda National Association of Women’s Organisations in Uganda (NAWOU); Profemmes Twese Hamwe in Rwanda; Association of Women Entrepreneurs in Burundi (AFAB); Collectif des Associations et ONGs Feminines du Burundi (CAFOB); National Union of Eritrean Women (NUEW; Tanzania Gender Networking Programme (TGNP); Tanzania Media Women’s Association (TAMWA; and the Women’s Development Association (IIDA), Somalia. EASSI is still challenged with membership in Kenya and Ethiopia, where National Focal Points been forced to close due to funding challenges.

 Amplifying the Voices of Women in East Africa

In the Eastern and the Horn of Africa sub-region, gender equality and equity has remained a major development concern prompting concerted efforts of different nation states working together to attain women’s rights and empowerment. Special emphasis has been placed on achieving non- discrimination to all persons based on the grounds of sex or gender as one of the pillars for inclusive governance. However, while pursuing a robust agenda of economic integration, the Regional Economic Blocs have not yet fully addressed themselves to most of these factors. Consequently access to justice as well as the realization of the women’s potential in decision-making and economic sphere continues to elude decision-makers in the sub-region in the absence of clear policy instruments.

The East African Community (EAC), a regional economic block comprising of six Partner States namely Kenya, Uganda, Tanzania, Rwanda, Burundi and South Sudan, under the Treaty for the Establishment of the EAC, Partner States, Article 6(d) commits to eliminate the discrimination against any persons on ground of sex or gender as one of the cornerstones of good governance. The Partner States are also committed to the principles of democracy, the rule of law, accountability, transparency, social justice, equal opportunities, gender equality, as well as recognition, promotion and protection of human and people’s rights in accordance with the provisions of the African Charter on Human and People’s Rights.

The Treaty further highlights gender mainstreaming and respect for women’s rights as one of the fundamental principles governing the regional integration process and emphasises the role of women in socio-economic development and in business as a core issue for effective cooperation and development of the Partner States. The EAC Partner States subscribe to the African Union Development Agenda 2063, the Sustainable Development Goals (SDGs) Goal 5, where gender equality has been prioritised. They are also signatories to regional and international conventions that recognize and promote the advancement of the rights of women and girls.

With the support from the Commonwealth Foundation, EASSI has undertaken various initiatives including lobby and advocacy, research, network building and information sharing so as to influence change at the EAC level. As a regional network, EASSI has championed the campaign for an East African Community Legal Framework on Gender and Development that has resulted in the enactment of the East African Gender Equality and Development Act. The legally binding instruments that will guide all the Partner States was debated and passed by the East African Legislative Assembly (EALA), sitting in Kigali, Rwanda in March 2017. The Act is currently being scrutinized by the Legal department of EALA to further refine the language and content, and thereafter be sent to the national Parliaments for approval and be assented to by the EAC Heads of State. The national process further demands for strategic and targeted lobby and advocacy efforts so as to ensure that the Gender and Development law is actualized. The EAC secretariat has also embarked on developing an EAC Gender policy for which EASSI conducted the situation analysis that informed it. The EAC Gender Policy is being discussed by the Sectoral Committee, an organ of the EAC comprising of the Permanent Secretaries of the Gender and other Sectoral line ministries in the Partner States.

As part of its work to influence and monitor policy implementation within the EAC, EASSI has worked closely with the EAC Secretariat and in particular the Social Sector Director to produce a Pilot EAC Gender Barometer, which was launched in 2017. The Barometer is an evidence based advocacy tool used to inform and influence the implementation of the key gender commitments by the EAC Heads of State. It also provides justification for having a legally binding legal instrument, the EAC Gender Equality and Development Act. Through its network EASSI intends to create a pool of Champions that will carry out gender related campaigns aimed at empowering women and girls across the sub-region. EASSI plans to continue working closely with the EAC Secretariat to annually produce the EAC Gender Barometer.

Purpose of the Evaluation

The project has been funded by the Commonwealth Foundation and the evaluation is aimed at accounting to the public, stakeholders and the tax payers for development results. It is also going to provide EASSI with new learning that will facilitate the improvement of future projects. During the project period, EASSI has achieved various levels of success as well as encountered challenges. It is thus important to document successes, challenges, lessons learned and best practices for future engagements. This evaluation will look at the planned and implemented activities and outputs attained, with a particular focus on the lessons learned and proposed strategies for scaling up the project.

Scope of the Evaluation

The assignment will involve assessment of project on: Amplifying the Voices of Women in East Africa, funded by the Commonwealth Foundation, for:

Relevance: Examine the relevance of the project plan. The extent to which the objectives of the project intervention are consistent with beneficiaries’ requirements, country/regional needs, global priorities and partners’ policies.

Effectiveness: The effectiveness criterion concerns how far EASSI’s project results have been attained and the specific objectives achieved, or expected to be achieved. The effectiveness of the project will also be analysed by seeking perceptions of the beneficiaries, assessment of systems and processes that enable the organisation to contribute to the achievement of results. Therefore a more systematic look at the organisational effectiveness will be organised around the widely recognized balanced scorecard approach that examines four dimensions of organisational effectiveness:

  • strategic management – focus on results, strategic project direction, project priorities
  • operational management – decision making, financial management including internal systems and controls, human resource management, performance management, portfolio management
  • relationship management – policy dialogue, alignment with regional / national plans, harmonization of policies and procedures
  • knowledge management – monitoring results, reporting results, disseminating lessons

The consultant will be expected to characterize the institutional capacity using these or any other criteria. Identify good practices or models during the implementation period that can be documented and showcased for learning, scale up and replication.

Efficiency (sound management and value for money): The efficiency criterion concerns how well the various project activities transformed the available resources into the intended results (sometimes referred to as outputs), in terms of quantity, quality and timeliness. Comparison should be made against what was planned.

Impact (achievement of wider effects): The term impact denotes the relation between the programmes mission (overall) and specific objective(s).

 At the impact level the analysis should focus on the following aspects:

  • The extent or the likely achievement of the overall objective as intended;
  • Whether the effects of the project:

i. have been facilitated or constrained by external factors

ii. have produced any unintended or unexpected impacts, and if so how these affected the overall impact

iii. have been facilitated/constrained by project management, by coordination arrangements, by participation of relevant stakeholders

iv. have contributed to social and economic development

v. have contributed to poverty reduction

vi. have made a difference in terms of cross-cutting issues like, environment, economic empowerment good governance (and gender equality) etc.

Compliance: Assessment of how the activities implemented have been in line with plans and strategies as stated in the project document.

Sustainability (likely continuation of achieved results):  The sustainability criterion relates to whether positive outcomes of the project and the flow of benefits are likely to continue after external funding ends or non-funding support interventions (such as policy dialogue, coordination). The evaluation will make an assessment of the prospects of sustainability of benefits on the basis of the following issues: ownership of achievements; policy support and the responsibility of beneficiary institutions; institutional capacity; adequacy of budgets for purpose of phasing out prospects; and financial sustainability.

Lessons learned: Draw some lessons with respect to organisational and operational aspects; and pre-conditions, if any, for continued support. The evaluation should also draw lessons from the experiences gained, which could be useful for future intervention formulations; especially areas where reorientation or change of approaches is required or for recommending for adoption in other projects or scaling up in the region.

Expected Outcomes of the Evaluation

The evaluation shall give recommendations to EASSI on:

  1. The key results achieved as a result of implementing the project. This should capture both the intended and unintended results, taking into consideration the environment that EASSI is operating in.
  2. Key Challenges encountered and how they were mitigated.
  3. Key Learnings.
  4. Moving forward, the corrective action to be taken (if need be) how the gains of the project can be consolidated and how the support can effectively be utilized by the organisation.

Methodology and Sampling

The consultant should provide details of the methodology intended to be used which should include but not be limited to:

  • Desk Reviews: Review of different literature such as EASSI Project Documents; Annual Work plans, Internal topical studies and follow up reports;  baseline data records; Consultancy reports, workshop reports; Operational procedures/implementation guidelines, training materials etc.
  • Discussions with stakeholders and study various documents prepared before and during the project implementation period. It is expected that the consultant shall undertake the following:
    • Briefing by EASSI
    • Briefing by  EASSI Donors
    • Other participatory methods such as Focus Group Discussions (FGD), individual questionnaires and key informant interviews can also be used where appropriate.

Evaluation Process

The evaluation process is expected to go through several phases:

  • Desk Phase – Inception
  • Field Phase – upon the approval of inception report by EASSI conduct interviews with EASSI partners
  • Desk Phase – Finalization (final review and an indicative methodology for the overall assessment
  • Synthesis Phase – devoted to the preparation of draft final report, making sure that the assessments are objective and balanced, affirmations accurate and verifiable, and recommendations realistic
  • Peer review meeting (possibility) to discuss draft report with EASSI and her Partners, including discussing quality of the report.

Work Plan and Schedule

The evaluation will be done within 14 working days and the consultant will be expected to provide the work plan schedule.  The details of the Evaluation  programme  as well as the provisional schedule will  be discussed with EASSI in consultation with the Commonwealth Foundation.

Deliverables and Reporting Requirements (Outputs)

The consultant is expected to deliver the following:

  • An Inception report signed off by EASSI, explaining the scope of work, travel plans, methodology to be followed and results to be achieved;
  • A draft evaluation report after the task has been undertaken. EASSI and the Commonwealth Foundation will be given a period of time to make inputs into the report
  • Draft Evaluation Report – soft copies – taking into consideration the inputs made
  • Final evaluation report. This will be in 3 (three) spiral bound and certified copies as well as a soft copy on a USB disk

The final report should have a maximum of 30 pages (although annexes can also be included) and will be having the following major segments:

  • Executive Summary,
  • Findings,
  •  Recommendations and lessons learned (to inform future programming)
  •  Challenges experienced when conducting the exercise)

Proposal Details from Tenderers/ Fees and Cost Estimates

Consultants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the assignment and provide a quotation of professional fees (as well as reimbursable costs)  for the entire assignment. The proposal should include the following:

  • Profile or details of the firm or individual(s) including experience relevant to this assignment; stakeholders to be interviewed
  • A detailed Work Plan and the proposed methodology, which shall include full justification for procedures to be adopted;
  • Financial Proposal (professional fees and reimbursables); and
  • Three References on recent relevant work by the firm or individual

Evaluation of Proposals

A one-stage procedure will be adopted for evaluating the proposals, i.e. the technical and financial evaluations will be combined. The overall evaluation parameters will be as follows:

Technical – 70%

Financial – 30%

The technical proposal will be evaluated using the following criteria:

-The firm or individual experience in similar or related assignments – 14%

-Understanding of the Terms of Reference and the proposed Work Plan and Methodology- 42%

-The Professional qualifications of Consultant and/or personnel proposed for the assignment – 14%

The total charge to be paid for the consulting assignment will depend on the submitted proposal. A technical and financial proposal based on the Terms of Reference outlined above must be provided.

 Profile/Skills and qualifications required:

The Assessment shall be carried out by a suitably-qualified and experienced consultant or consulting firm. The consultant profile should include:

  • Holder of a minimum of a Masters Degree in either of the following fields:

            Gender and Development, Social Sciences, Public Policy or related fields;

  • Demonstrable experience in conducting primary and secondary research, Monitoring and Evaluation;
  • Fluent in both written and spoken English;
  • Fluency in Kiswahili will be an added advantage.
  • A solid and diversified experience in evaluation of programmes at regional and/or international level
  • Fully conversant with the principles and working methods of project cycle management
  • Experience in Eastern Africa
  • Experience in monitoring and evaluation of regional projects and especially the East African Community, gender and development issues will be an added advantage.
  • 3 references of recently concluded assignments of a similar nature

Application process

A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by September 21, 2018

Specify the email subject as CONSULTANT. Upload your current CV and cover application letter by October 15, 2018. Only short listed candidates will be contacted. Applications should be submitted by email to:


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