CONSULTANCY AT EASSI

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TERMS OF REFERENCE FOR SPATIAL MAPPING FOR INFORMAL CROSSBORDER COLLABORATION

1. Background

The East African Sub Regional Support Initiative for the Advancement of Women (EASSI), now 20 years old is a sub-regional civil society Organization established in 1996 to systematically follow up implementation of the Beijing Platform for Action emanating from the Fourth World conference on women held in Beijing in 1995. EASSI is registered in Uganda as a Non-Governmental Organisation and currently works in eight countries in Eastern and Horn of Africa namely Uganda, Kenya, Tanzania, Rwanda, Burundi, Somalia, Eritrea and Ethiopia. EASSI’s programmatic framework is grounded in the 12 priority areas identified in the Beijing and the African Platforms for Action. EASSI envisions a transformed society where all enjoy gender equality, social justice, peace and development within Eastern Africa and beyond.

In March 2017, EASSI together with its partners; Life and Peace Institute (LPI), Act Change Transform (ACT!), and Inter- Africa Group (IAG) initiated a project titled “Improving policies for conflict prevention: civil society engagement to transform borderlands in Africa”. The project is being implemented in Uganda, Kenya, Ethiopia and the Sudan on the borderlands of Busia, Moyale and Kassala and is supported by the European Union. The objective of the project is to increase the participation of borderland civil society organisations (CSOs) in continental (Africa) and regional (Horn of Africa) policy making to ensure that these policies are responsive to the human security priorities of borderland communities. This project focuses on strengthening the capacities, collaborative relationships and influence of CSOs in order to infuse compelling evidence into regional and continental decision-making processes on cross-border cooperation and tackling borderland human security challenges.

2. Introduction:

For the purposes of communications and awareness raising, the project implementers seek to undertake spatial mapping of informal cross-border collaboration designed to generate high-quality outputs to increase visibility for issues of borderland human security, cross-border cooperation and the African Union Convention on Cross-border Cooperation (Niamey Convention[1]). Other activities are in the broad category of capacity enhancement, collaboration and policy engagement.

[1] The African Union Convention on Cross-border Cooperation, popularly known as the Niamey Convention as it was adopted on June 27th 2014 in the Gambian Capital city of Niamey.

3. Justification:

In order to ensure informed advocacy for enhanced cross-border cooperation and gender equity, the project partners would like to undertake a spatial mapping to capture compelling evidence to that effect. There exists cases of cooperation among communities living in the border areas but some of these are not clearly documented.

By undertaking the mapping, EASSI and its partners hope to generate evidence of cooperation, map out shared resources that consolidate the cooperation and those that have potential for causing conflict. This evidence will be used for advocacy with policy makers to put in place enabling policies and/or implement policies that promote this cooperation among communities.

It is against this background that EASSI seeks to engage a consultant to undertake the spatial mapping of informal cross border cooperation. The outputs will convey the realities of borderlands in the target areas, the effects of current cross-border policies and programmes to national, regional and continental level decision makers while also amplifying the Coalition’s propositions on how to improve cross-border cooperation. The outputs will be accessible on the project’s website, where all relevant content produced by the project are displayed.

4. Objectives:

  • To map cross border mobility and exchange in the borderlands.
  • To map cross border collaboration/cooperation incidences or activities in the borderlands.
  • To map cross border resources and services that affect the communities across the border.

5. Methodology

The GIS consultants will work with a group of CSO representatives to map cross-border mobility and exchange in the borderland of Busia (Kenya/Uganda). She/he will be expected to conduct a basic document review to determine cross-border issues/maps, inception report/meeting before actual filed work

The mapping will occur within a defined frequency and period of time (e.g. every few months for three days over the course of period to generate an even stronger case for the practical and positive aspects of cross-border mobility, especially in the area of trade.

The consultants will interact with the community members with a view of getting in-depth information on the issues mapped

6. Output:

This communication output is designed to visually represent existing informal, positive cross-border cooperation that is overlooked due to its informality yet contributing to the overall prosperity in the sub-region.

The data and map produced would be an advocacy tool to reinforce the argument to sign the African Convention on Cross-border Cooperation. It will help design appropriate interventions to mitigate, end conflicts and foster peaceful co-existence across the borders. It will also be shared with the relevant decision makers at national, regional and continental levels in subsequent activities with a view of developing the resources further for ease of use of the resources.

Specific deliverables include:

  1. An interactive map in soft and a hard copy printed to show the collaboration areas and goods/variables (shared resources, mobility and exchange in the borderlands), where there is potential for conflict, and other relevant factors of cross border cooperation or non-cooperation (Kenya-Uganda).
  2. A synthesized report detailing the findings of the mapping in general terms together with the gender dimension of the data captured

7. Profile/Skills and qualifications required:

The mapping shall be carried out by a qualified and experienced consultant or consulting firm. The consultant profile should include:

  • Demonstrable experience in conducting GIS mapping and development of interactive maps
  • Holder of a minimum of a Master’s Degree in either of the following fields: Gender and Development, Social Sciences, Public Policy, Statistics or related fields.
  • Fluent in both written and spoken English. Fluency in Kiswahili will be an added advantage
  • 3 references of recently concluded assignments of a similar nature
  • Women are strongly encouraged to apply

8. Work Plan and Schedule

The mapping will be done within eight (8) working days broken down as three (3) field days and five (5) report writing days and the consultant will be expected to provide the work plan schedule. The details of the mapping programme as well as the provisional schedule will be discussed with EASSI .

9. Deliverables and Reporting Requirements (Outputs)

The consultant is expected to deliver the following:

  • An inception report signed off by EASSI, explaining the scope of work, travel plans, methodology to be followed and results to be achieved;
  • A draft mapping report after the task has been undertaken- upon which EASSI will make input.
  • An interactive map in soft showing all the details of the points and variables mapped
  • Final mapping report. This will be in 3 (three) spiral bound and certified copies as well as a soft copy on a USB disk

The final report should include the following major segments:

  • Executive summary
  • Introduction
  • Methodology
  • Challenges experienced when conducting the exercise)
  • Findings(including gender dimension)
  • Recommendations and lessons learned (to inform future interventions/ programming)

10. Proposal Details from Consultants, Fees and Cost Estimates

Consultants are invited to submit a technical proposal (not more than 3 pages) outlining the approach to be used in carrying out the assignment and provide a quotation of professional fees (as well as reimbursable costs) for the entire assignment. The proposal should include the following:

  • Profile or details of the firm or individual(s) including experience relevant to this assignment.
  • A detailed work plan and the proposed methodology, which shall include full justification for procedures to be adopted;
  • Financial proposal (professional fees and reimbursable); and
  • Three References on recent relevant work by the firm or individuals

11. Application process

All suitably qualified and interested candidates who so desire to join the Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI, in the aforementioned capacity should endeavor to follow the stated job procedure below:

  • A technical and financial proposal based on the Terms of Reference outlined above must be provided to EASSI by November 30, 2018 at 5:30p.m, Eastern Africa Time (EAT) +0300 UTC.
  • All applications should be sent to vacancies@eassi.org, copy in sheila.kawamara@eassi.org
  • Please use the title of the job you are applying for as the subject line via email.
  • Hand delivered applications can also be sent to our Offices in Kisaasi-Kulambiro. Please indicate the position you have applied for on the left top corner of the application envelope addressed to:

The Executive Director,

Eastern African Sub Regional Support Initiative for the Advancement of Women, EASSI

Plot 3565, Opp. Ntinda View College

P.O. Box 24965, Kampala, Uganda.

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